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GGovFleet Namibia

Privacy Policy

Last updated: July 2026

1. Introduction

This Privacy Policy explains how the Government Fleet Management System ("GovFleet", "we", "our") collects, uses, and protects your personal information when you use our fleet management platform.

2. Information We Collect

We collect information necessary for fleet operations management:

  • Account information: name, email address, employee ID, role
  • Professional information: job title, department, office location, driver licence details
  • Usage data: transport requests, trip logs, vehicle inspections, fuel records
  • Device information: browser type, mobile device info for PWA functionality

3. How We Use Your Information

Your information is used solely for fleet management operations:

  • Processing and approving transport requests
  • Allocating vehicles and managing trips
  • Recording inspections, fuel usage, and driver logs
  • Generating operational reports for organisational oversight and accountability
  • Maintaining audit trails for accountability

4. Data Storage and Security

All data is stored in secure, access-controlled databases. We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. Data is hosted within secure infrastructure with encryption at rest and in transit.

5. Data Sharing

We do not sell or share your personal information with third parties for marketing purposes. Information may be shared within your government organisation for operational purposes, with authorised system administrators, or as required by law.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide fleet management services. Audit records are retained in accordance with government record-keeping requirements.

7. Your Rights

You have the right to access, correct, or request deletion of your personal information. To exercise these rights, please contact your system administrator or the GovFleet support team.

8. Contact

For privacy-related enquiries, contact: support@govfleet.gov.na